Freight Invoice Management

  • Automate the procure-to-pay process
  • Touch exceptions only
  • Save 1-6% from invoice audits
  • Cycle invoices to term

Freight Invoice Management Best Practice

From ensuring your carrier invoice requirements are met, to paying those invoices electronically and at the right time, we ensure excellence every step of the way for freight invoice management.

Due to their complexity and high incidence of mistakes, freight invoices necessitate an automated and complex workflow. Most organizations that lack a highly automated and customized system for freight payment have a substantial opportunity for process improvement.

Our invoice management processes for freight bills include the following:

  • Receive all invoices, working with carriers to use the most efficient method possible (goal = EDI)
  • Digitize paper invoices
  • Audit all charges for contract compliance, identify duplicates
  • Employ advanced capabilities for processing more difficult invoices such as balance dues, separately billed accessorials, and corrected invoices
  • Interface with carriers for dispute resolution
  • Allocate expenses
  • Pay carriers electronically, at the right time
  • Provide visibility to freight invoice, audit, and payment information, as well as shipment activity

See How We Helped The Hershey Company


Process Improvement Benefits

Freight invoice management with Cass centralizes freight invoice processing functions, eliminating inconsistent processes and the use of multiple systems. 


Centralize all freight invoice processing functions, for all modes, move types and regions


Receive detailed, correct cost allocation & accrual files, directly into your system


Offload dispute management and carrier inquiries to Cass


Maximize cash flow with invoices paid at the optimal time


Review exception invoices only, with a constant focus on improving through-put


Gain visibility into invoice status, payment information, and operational metrics via CassPort®


Invoice Data Becomes Business Intelligence

Extracting data at the most granular level from freight invoices and supporting documents, shipment files, and other records create a powerful source of business intelligence that will help you fully understand your freight spend.

For transportation and logistics managers, this data becomes the basis of informed decision making, targeted cost control measures, and process improvement initiatives.

Continuous Process Improvement in Freight Invoice Management

Superior execution in freight invoice processing will lower your overhead costs, minimize exception processing, and produce the most accurate and detailed business intelligence. For these reasons, Cass places a strong focus on continuous improvement to the freight invoice management process.

Process improvement initiatives focus on KPIs, with goals to:

  • Improve EDI percentage. This reduces fees and increases the amount of data collected for each invoice.
  • Improve rating success. A higher percentage of rated records improves audit quality and accrual accuracy.
  • Reduce exception volume. Fewer invoice exceptions mean improved employee productivity.

Improve control over your freight spend

Let us demonstrate how we can turn your freight payment process into an asset. Gain workflow automation, visibility, and savings.

Get in Touch to Learn More