Maintenance, Repairs, and Operations Expense Management

Professionals walking through a facility

Gain Control of Your Indirect MRO Spend

Managing maintenance, repairs, and operations (MRO) invoices is a constant challenge. Vendors bill differently, data often lives in separate systems, and manual reviews and slow audits make it difficult to trust the numbers. Mistakes and missing details can quickly drive up costs.

Cass brings all vendor and invoice information together, auditing pricing against purchase orders and providing clear visibility. With our standardized processes, you can reduce risk, enforce compliance, and manage MRO spend with confidence.

How Cass Simplifies MRO Expense Management

Invoice Data Capture

Cass receives vendor invoices directly whenever possible. Our platform extracts and organizes details into a single, reliable source of truth.

Accurate Invoice Audit

Validate every invoice against your purchase orders to ensure compliance and accuracy. Catch and resolve pricing errors early to protect your bottom line.

Precise Bill Payment

Issue payments on time and in full alignment with service requirements. Apply early payment discounts to improve cash flow and avoid late fees.

Actionable Reporting

Turn data into insights with standardized reporting by vendor, site, and item. Use these findings to forecast accurately and drive better financial decisions.

Reduce financial risk with consistent processes, validation, and bank-grade security.

Avoid overpayments with auditing that verifies pricing against your purchase orders and contracted rates.

Make informed decisions using actionable intelligence from standardized reports that break down spend by item and site.

Streamline operations by centralizing vendor invoices and fragmented data into one unified, reliable source.

Improve accountability by enforcing compliance and validating expenses with consistent MRO spend data.

What unique MRO challenges does Cass address?

Cass addresses the financial complexity caused by MRO’s high volume of low-value, non-critical items. This includes preventing SKU proliferation and improving poor inventory control, as these often drive up costs and complexity for large enterprises. Our solution centralizes fragmented data from hundreds of distinct MRO vendors to provide enhanced visibility over business spend.

How does Cass ensure accurate data extraction for MRO invoices?

When the data fields are present on the invoice, Cass can use detailed data extraction to capture critical information that is often missed in manual processing. Our system pulls specific data fields, including the client item number, manufacturer item number, unit price, and tax amount. If information is missing, we use previously stored information to supplement the invoice details. This granular data is essential for better visibility into and control over MRO spend.

Does the Cass solution include auditing capabilities for MRO purchase orders?

Yes, a core component of the MRO service is the invoice audit. Cass validates pricing by auditing invoices directly against your existing purchase orders and, where applicable, your approved pricing catalogs. The system supports three-way matching with purchase orders and receipts to ensure accuracy. If an error is found, we provide dispute management and resolution on your behalf.

How does the MRO solution improve inventory control and financial decisions?

Our solution aggregates data from thousands of data points into a centralized repository. Actionable reporting on spend by vendor, site, and item enables better strategic decision-making. This unified data reduces inventory management complexity (e.g., SKU proliferation) and improves accurate forecasting.

Control MRO Costs Without Slowing Operations