Telecom Invoice Management and Processing

  • Consolidate invoice & billing data
  • Automate processes
  • Eliminate spend inaccuracies
  • Secure payment transactions

An Expert Telecom Invoice Management Solution

The Cass invoice management solution facilitates the monthly management of telecom invoices for both fixed and mobile expenses. 

Our solution systematically consolidates complex telecom billing information from multiple sources into a single repository for automated invoice processing, inventory and asset management, auditing and dispute management and enterprise reporting. Then, the solution presents information real-time, in a common format, organized by business unit, geographic location, service and vendor.

Cass Helps You Manage:

  • Invoice receipt
  • Invoice data entry
  • Electronic loading
  • Cost allocation
  • Approval routing
  • Automated interfacing of voucher and general ledger-related information
  • Automated invoice processing
  • Inventory & asset management
  • Auditing & dispute management
  • Enterprise reporting

How Does Cass Improve The Telecom Invoice Management Process?

Excellent telecom invoice management requires robust protocols that are efficient and future-proof. At Cass, we conduct telecom invoice management in an electronic format, reducing manual effort and inaccuracies. Additionally, our software is specialized for the needs of telecom invoice management, helping to maintain your data – from invoices, service orders and contracts – to ensure complete accuracy.

We use a unique combination of Cass automated processes and our team of experts to manage your invoice processes and audit billing, line by line. Telecom costs are accurately charged to the appropriate accounts in your ERP/general ledger, without room for error. Processes such as invoice approval and routing process are simple and can be approved quickly via our Web portal - a platform that provides visibility of all your invoice management processes.

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Benefits of Our Invoice Management Service

With strong process controls, you unlock reliable, accurate information about how much you spend on telecom, making it easy to bid our services or negotiate new contracts with suppliers. IT teams can easily report how much your organization spends on telecom services, as in-depth as location, workgroup, and individual.

By working with Cass, you can ensure that you have strong controls, low costs and optimum visibility into your telecom costs. In other words, Cass clients score big!

Telecom Invoice Audit Best Practice in EDI

The hallmark of Cass’ best-practice is our telecom invoice management methodology. Charge-level audits only become feasible when invoices are received via EDI ANSI 811 format, which essentially provides 100% of the invoice documentation.

The Cass TEM platform receives over 85% of all invoices electronically. As part of ongoing operations, Cass will move as many invoices as possible to electronic delivery. All invoice data is displayed in a common format, regardless of the input method.

Converting paper to EDI means that, instead of receiving summary information, invoices can be analyzed at the most granular level possible – the charge level, which some carriers refer to as the Universal Service Order Code (USOC) level. Many other TEM methodologies:

  1. Depend on paper invoices as the primary source of data content
  2. Accept EDI ANSI 811 invoice files, but don’t use all the data content, or 
  3. Use alternative EDI file formats that don’t contain all USOC detail
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Begin Your Journey with an Enterprise Telecom Audit 

A critical component of telecom invoice management is an enterprise telecom audit process that systematically applies business logic against incoming invoices to look for billing errors.

The Cass telecom expense management team reviews audit results and savings recommendations regularly with clients. Our team works alongside our clients in ensuring positive business results.

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Secure and Timely Telecom Invoice Payment

Most Cass TEM customers select Cass to provide bill payment services, which streamlines the payment process and improves payment tracking.

Cass Commercial Bank, a Federal Reserve member bank and subsidiary of Cass Information Systems, facilitates payment transactions for Cass TEM customers through the Automated Clearing House (ACH) network wherever possible.

Cass confirms receipt of electronic payments, which greatly reduces vendor late payment claims. The Cass invoice payment engine flags remit addresses electronically if there is a change, ensuring payments are directed correctly. No other telecom expense management service provider offers this unique level of secure payment capabilities because no other TEM provider operates a bank subsidiary.

Discover Why Cass Clients Choose Our Invoice Management Solutions

Cass serves many industry-leading organizations including Clorox, Kohls, Michelin, Nationwide Insurance, Staples, Sonoco and many others. Discover our case studies today.

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Ready to Lose the Telecoms Burden?

Don’t just take our word for it – let us show you how we shoulder responsibility and make enterprise telecoms our problem, not yours.

It’s time to experience a telecoms management service that will deliver real change, and no more empty promises.

Book a Consultation