Topics: Facilities
Summary
Cass Information Systems transforms fragmented facility expenses into a strategic advantage through a unified management ecosystem. By capturing line-item data across utilities, waste, telecom, and MRO, we provide the granular visibility needed to catch billing errors and automate sustainability reporting. This end-to-end solution combines proprietary data extraction with the financial security of a Federal Reserve Member Bank.
The result is a single source of truth that allows enterprise leaders to eliminate operational silos and stop overcharges before they happen. In a landscape of rising costs and strict mandates, this level of control ensures your facility footprint drives growth rather than draining resources.
Managing facilities across hundreds or thousands of locations isn’t just a logistical challenge; it’s a data challenge. For enterprise leaders, the "four primary categories" of facility spend—utilities, environmental waste, telecom, and maintenance, repair, and operations (MRO)—often represent a black hole of fragmented data and missed savings opportunities.
At Cass Information Systems, we provide a granular view into your operational DNA. Here’s how our industry-leading, end-to-end solution moves the needle for North America’s largest organizations.
1. Precision Data Extraction
Where most organizations see an invoice, we see hundreds, if not thousands, of data points. Whether it’s a complex waste bill or a complicated utility statement, our proprietary technology performs detailed data extraction at the line-item level.
- The Depth: We capture usage and spend patterns, service types, Scope 1 and 2 carbon emissions data, material types, and more details that manual entry often misses or miskeys.
- The Value: This creates a detailed and accurate single source of truth for your entire facility footprint.
2. Fast and Accurate Invoice Validation
Overcharges and billing errors are common in complex categories such as waste and MRO. Our solution audits every invoice against your specific contract terms and historical benchmarks.
- The Depth: We catch duplicate billings, "service creep," and unauthorized rate hikes before a single dollar leaves your account.
- The Value: You stop paying for services you didn't receive or rates you didn't agree to.
3. Managed Bill Payment
Timely payment is the heartbeat of facility management. Late fees are a waste, and service interruptions are a liability. Cass streamlines the bill payment cycle, ensuring vendors are paid accurately and on time, every time.
- The Depth: Our process is backed by the financial security and regulatory rigor of our Federal Reserve Member Bank.
- The Value: We mitigate financial risk and strengthen vendor relationships through transparency and consistency.
4. Reporting and Analytics
The true power of the Cass solution lies in what happens after the payment. Our reporting and analytics suite translates your expense data into actionable insights.
- The Depth: Need to compare energy efficiency between your northeast and southwest regions? Or identify which MRO categories are seeing the highest inflation? Our dashboards provide the granularity needed for C-suite decision-making.
- The Value: You gain the ability to forecast budgets with precision and identify sustainability opportunities in your environmental and utility spend.
The Cass Advantage: Integration Across Categories
By consolidating utilities, waste, MRO, and telecom into a unified management ecosystem, Cass eliminates the silos that hinder enterprise growth. We provide the visibility you need to optimize today and the data you need to scale tomorrow.
Why This Matters in 2026
As organizations face rising costs, sustainability mandates, and pressure to do more with less, visibility and control over facility spend isn’t optional; it’s mission-critical. Cass empowers enterprises to turn fragmented invoices into strategic intelligence, driving resilience and growth.
Ready to transform your facility expense management?
Contact Cass today to learn how we can help you unlock savings, improve compliance, and build a smarter, more sustainable future.
